402 10 115

Activity
IV.02. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Audits
Series Name
Audits and Assurances
Series ID
402-10-115
Description

Document independent and objective evaluations designed to provide reasonable assurance regarding the achievement of objectives in operations, financial reporting, and compliance with applicable laws and regulations, as well as financial and performance audits.  Does not include business process assessments conducted by offices other Internal Audit. These records found in all media (paper, digital, or other) may include but are not limited to:

  • scope of work, objectives, methodologies, plans, surveys 
  • working papers and preliminary reports; 
  • notifications when appropriate;  
  • responses;
  • records of corrective and remedial actions; and.
  • final reports; 
  • related documentation. 
Retention and Disposal Instructions

(a) Reports of landmark audits that document trends or the University’s status, preserve in perpetuity;

(b) 20 years after final communication issued or conclusion for all other audits, purge;

(c) 10 years for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives. 

Custodian
Office of Internal Audit
Citations
The Institute of Internal Auditors (2017). International Standards for the Prof…
Society of American Archivists Guidelines for College and University Archives