404 30 950

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Publications
Series ID
404-30-950
Description

Document design and production of publications by the university or its units, including, but not limited to:

  • course catalogs;
  • schedule of classes;
  • faculty handbooks;
  • student handbooks;
  • employee handbooks;
  • university website;
  • magazines;
  • newsletters;
  • yearbooks;
  • directories;
  • brochures;
  • pamphlets;
  • media guides;
  • guidebooks;
  • proceedings;
  • programs; and
  • flyers.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • design and production files;
  • final published copy;
  • related documentation.

This series includes permanent records that should be transferred to University Archives.

Retention and Disposal Instructions

(a) 3 years after publication, transfer final published copy to University Archives by visiting https://library.uoregon.edu/instructions-transferring-permanent-records…;

(b) purge other related material.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.