404 10 930

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Special Events
Series ID
404-10-930
Custodians
Any creating unit
Description

Document the planning and carrying out of special events celebrating milestones, such as convocation and commencement/graduation, or showcasing scholarship and research, such as conferences, colloquia, speaker series and similar events hosted by UO or its programs. 

These records found in all media (paper, digital, or other) may include but are not limited to:

  • meeting minutes;
  • final planning and publicity materials such as event programs and schedules of speakers;
  • select photographs/images;
  • reports;
  • related documentation.
Retention and Disposal Instructions

(a) 6 years after event, transfer final planning and publicity materials such as event programs and schedules of speakers, high quality photographs/images, and reports to University Archives;

(b) 2 years for all other records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0010 (28) Lectures and Lecture Series Records