404 10 115

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Advisory Boards/Groups/Councils
Series ID
404-10-115
Custodians
Any creating unit
Description

Document the activities of boards, groups, and councils that function in an advisory capacity. Boards and councils may have as their charge highly specific or broad areas of concern and include members from outside the institution.

These records found in all media (paper, digital, or other) may include but are not limited to: 

  • agendas, minutes or other recording of meetings;
  • reports and working papers;
  • related documentation. 

This series includes permanent records that should be transferred to University Archives.

Retention and Disposal Instructions

3 years after conclusion of board's business, transfer minutes, agendas, reports, and correspondence to University Archives, purge other related material.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0010 (3) Advisory Board Records