407 30 115

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Equipment Loans
Series ID
407-30-115
Custodians
Any creating unit
Description

Document loans of university owned equipment to borrowers conducting research, educational programs, and or other activities consistent with institution goals and missions.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • signed equipment loan agreements which outline the conditions under which the loan is made and the responsibility assumed by the borrower;
  • related documentation.
Retention and Disposal Instructions

6 years after expiration of agreement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

OAR Predecessors
OAR 166-475-0030 (2) Equipment Loan Agreements Records