501 30 205

Activity
V.10. HUMAN RESOURCES/Employee Records
Series Name
Internal Investigations of Law Enforcement
Series ID
501-30-205
Description

Document investigations of department personnel for violations of laws, rules, or policies and may include findings and dispositions of investigations.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • complaints;
  • investigatory reports;
  • interviews;
  • hearing summaries and testimony;
  • related documentation.
Retention and Disposal Instructions

(a) 10 years after employee separation for investigations resulting in termination, purge;

(b) 10 years after sworn employee leaves employment for confidential retention personnel file, purge;

(c) 2 years after resolution for investigations resulting in disciplinary action, purge;

(d) Upon finding for disciplinary action recommended, but not taken or disciplinary action which has been overturned and ordered, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Safety and Risk Services: Police Department
Citations
2023 ORS 181A.667
OAR Predecessors
OAR 166-150-0135 (52) Internal Investigations Case Files