RRS_Series: Acquisitions and Sales of Real Property

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Acquisitions and Sales of Real Property
Series ID
407-20-105
Description

Document real property acquired and sold by the institution. Does not include leases.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • purchase agreements;
  • title abstracts;
  • easement details;
  • public hearing notices and minutes;
  • county recorder’s plat descriptions;
  • memoranda of understanding;
  • earnest money receipts;
  • sales agreements;
  • property deeds;
  • working papers;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

10 years after property sold, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Campus Planning and Facilities Management: Campus Planning
OAR Predecessors
OAR 166-475-0020 (9) Real Property Records