407 20 105

Activity
IV.07. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Property, Facilities and Planning; Sustainability
Series Name
Real Property Acquisitions and Sales
Series ID
407-20-105
Custodians
Campus Planning and Facilities Management: Office of Campus Planning
Description

Document real property acquired and sold by the institution. Does not include leases or licenses.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • purchase or sale agreements; and,
  • related documentation.
Retention and Disposal Instructions

(a) Purchase agreement, 12 years after sale, purge.

(b) Related documentation, including but not limited to appraisals, title insurance documentation, settlement statements, earnest money receipts, and correspondence and e-mail leading to the final executed agreement, 3 years after agreement executed, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
ORS 12.135
OAR Predecessors
OAR 166-475-0020 (9) Real Property Records
Related Series
407-20-115: Real Property Leases and Licenses