404 30 985

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Radio Station Operations
Series ID
404-30-985
Custodians
University Communications: KWAX
Erb Memorial Union: KWVA
Description

Document the operations of campus radio stations. These records found in all media (paper, digital, or other) must include: 

  • logs that document operational details, including
    • technical operating parameters;
    • EAS (Emergency Alert System) equipment performance, tests, and activations;
    • tower light outages and repairs (as required by § 17.49);
    • equipment performance logs;
    • any other entries required by the station’s license or FCC rules;
  • copies of documents filed with the government as part of the Public Inspection File (for example, applications and related materials, issues/programs lists, donor lists and annual reports);
  • correspondence, including e-mails from the public and FCC, along with responses.  

 

Retention and Disposal Instructions

(a) keep records tied to disasters, FCC investigations, or legal claims until resolved or for 2 years—whichever is longer—then purge;

(b) all other records, 2 years, purge. 

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.