101 20 210

Activity
I.01. GOVERNANCE/Governance and Board Affairs
Series Name
University of Oregon Board of Trustees Meetings and Actions
Series ID
101-20-210
Description

Document the proceedings and actions of the University of Oregon Board of Trustees. These records found in all media (paper, digital, or other) may include but are not limited to:

  • founding documents and bylaws (permanent);
  • meeting packets;
  • meeting recordings or minutes sufficient to document proceedings as described in ORS 192.650 (permanent);
  • motions and resolutions adopted by the board (permanent); and
  • related documentation.

This series includes permanent records that should be transferred to University Archives.

Retention and Disposal Instructions

(a) 3 years after end of activity, transfer minutes, motions and resolutions adopted by the board, superseded or amended founding documents and bylaws to University Archives by visiting https://library.uoregon.edu/instructions-transferring-permanent-records-university-archives; 

(b) 3 years after activity for other related records, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

 

Custodian
University Secretary
Citations
2017 ORS 192.650
Society of American Archivists Guidelines for College and University Archives