404 20 500

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Unclaimed Property or Pay
Series ID
404-20-500
Custodians
Business Affairs
Description

Document reporting of outstanding funds, including checks issued by the university that have not been cashed by the payee (e.g. payroll checks, checks issued to vendors, reimbursement checks) which are transferred to the State of Oregon because property has remained unclaimed for amounts of time specified in regulation noted below. 

These records found in all media (paper, digital, or other) may include but are not limited to:

  • holder reports;
  • related documentation.

 

 

Retention and Disposal Instructions

(a) 2 years after transferred to the State of Oregon for records related to unlclaimed payroll checks, purge;

(b) 3 years after transferred to the State of Oregon for all other related material, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
2017 ORS 98
OAR Predecessors
OAR 166-475-0050 (17) Unclaimed Property Report Records