404 10 940

Activity
IV.04. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Business Affairs
Series Name
Elections
Series ID
404-10-940
Custodians
Any creating unit
Description

Document elections held by faculty, staff, or student organizations. Does not including financial records.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • ballots;
  • tabulations and tally sheets;
  • related documentation.
Retention and Disposal Instructions

2 years after results finalized, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations
2017 ORS 254.535
OAR Predecessors
OAR 166-475-0010 (16) Election Records