Document medical leave. Note: documents relating to medical certifications, recertifications, or medical histories of employees or employees' family members created for purposes of the FMLA must be maintained as confidential medical records in separate files/records from the usual personnel files. Excludes information about diagnoses.

These records found in all media (paper, digital, or other) may include but are not limited to:

• basic payroll and identifying employee data;
• dates FMLA leave is taken by FMLA-eligible employees (leave must be designated in records as FMLA leave) including the hours of the leave, if FMLA leave is taken in increments of less than one full day;
• copies of employee notices of leave provided to the employer under the FMLA, if in writing, and copies of all eligibility notices given to employees as required under the FMLA (copies may be maintained in employee personnel files);
• any documents describing employee benefits or employer policies and practices regarding the taking of paid and unpaid leave;
• premium payments of employee benefits;
• documentation of any dispute between the employer and an eligible employee regarding designation of leave as FMLA leave, including any written statement from the employer or employee of the reasons for designation and for the disagreement;
• related documentation and correspondence, including e-mail.