RRS_Series: Traffic Violations

Activity
IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety
Series Name
Traffic Violations
Series ID
405-60-585
Description

Document department copies of warnings and citations issued for traffic, transit, motor vehicle, parking and other violations, as well as citation logs.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • citations;
  • appeal petitions;
  • related documentation and correspondence, including e-mail.

Information in warnings includes date, time, category, name, address, phone number, date of birth, race, sex, hair and eye color, height, weight, driver license number, make and model of vehicle, location of violation, description of violation, signatures, and related data.

Information in citations typically include city and county, date and time, name and address, date of birth, sex, occupation, license number, state, year, make and model of vehicle, location of violation, law allegedly violated, conditions, name of officer issuing citation, and related data. 

Logs typically list various information related to citations issued by the department. Usually includes type of citation, ticket number, name of violator, date of issue, and officer's name.

 

Retention and Disposal Instructions

(a) 2 years after resolution for citations and all other related material, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.