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Activity

IV.05. FINANCE, ADMINISTRATION AND INFRASTRUCTURE/Public Safety

Series Name

Insurance Claims

Series ID

405-10-110

Custodians

Safety and Risk Services: Risk Management

Office of General Counsel

Description

Document a loss to university property; or breach of a legal duty (tort claims); or loss to a university, motor pool, state, rental, or third-party vehicle that result in a claim. Does not include student-athlete injuries, or workplace or occupational injuries.

These records found in all media (paper, digital, or other) may include but are not limited to:

accident, injury, and incident reports;
damage or loss of university property reports;
claims;
related documentation.

Retention and Disposal Instructions

(a)10 years after disposition of claim, purge;

(b) 6 years after current year for incidents that do not result in a claim, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Citations

2017 ORS 12.070

2017 ORS 12.080

OAR Predecessors

OAR 166-475-0020 (6) Insurance Fund

Records Retention Schedule Menu

Records Retention Schedule

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