RRS_Series: Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Equipment or Real Property Acquired with Federal Funds

Activity
II.06. ACADEMICS, INSTRUCTION AND RESEARCH/Research
Series Name
Sponsored Research Post-Award Phase: Expense Approvals and Documentation for Equipment or Real Property Acquired with Federal Funds
Series ID
206-30-315
Description

Document equipment acquired with federal funds.

These records found in all media (paper, digital, or other) may include but are not limited to:

  • all cost-shared expenses;
  • documentation detailing purchase or acquisition and other financial charges to grant funds (example: receipts);
  • procurement method support documentation;
  • expenditures approvals;
  • related documentation and correspondence, including e-mail.
Retention and Disposal Instructions

3 years after final disposition of property, unless otherwise specified by the terms of the agreement, purge.

Exception: In the event of a subpoena, audit, legal hold, public records or similar state or federal information request, halt until further instructed any scheduled disposal activities, including purging or transferring material to University Archives.

Custodian
Units/Finance and Administration: Business Affairs/General Counsel: Purchasing and Contracting Services
Citations
2 CFR 230.333 - Uniform administrative requirements, cost principles, and audit…
45 CFR 75.361 - Retention requirements for records
OAR Predecessors
OAR 166-475-0030 (5) Federal Property Records